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NOTICE TENDER- CCTV SYSTEM HIRE SERVICE

TENDER/QUOTATION FOR INDIA VS. SOUTH AFRICA T20I Match ON 28th September 2022

Kerala Cricket Association sealed Tender / Quotation for providing CCTV system on hire basis for the 1st Paytm T20 International Match played between India and South Africa on 28th September 2022 at The Sports Hub (Greenfield Stadium, Karyavattom), Thiruvananthapuram from reputed firms/agencies/companies having valid licenses and sanctions and experience in the field of providing CCTV for a minimum period of three years, to quote their best offers in SEALED COVERS. The tender in sealed cover superscribed “Tender-CCTV Hire T20I” should reach the office of The Secretary, Kerala Cricket Association, KCA Complex, Thycaud P.O., PIN: 695014, Thiruvananthapuram on or before 12 noon 27th August 2022. Tender will be opened on the same day from 4 pm onwards.
Terms and Conditions
  1. KCA has requirement of CCTV Cameras at 40 locations including parking areas and connected working systems on the match day, 28th September 2022. However the final requirement might vary depending on the security requirements of BCCI / ICC /Kerala Police
  2. The CCTV system include, complete setup including the 2 control center (with display monitors, storage devices, PTZ camera control etc. as per requirement)
  3. Existing cable system shall be used for networking across the venue, faults if any need to be identified and corrected. Additional cable requirement shall be laid (contractor need to quote the rates for supply and laying of additional cabling)
  4. CCTV Cameras shall be installed and made functional 24 hours before the deadlines given by the designated authority on behalf of organizing committee
  5. The contractor should provide qualified operators/ technician as required at the site for the security committee and has to assist as per instructions the police and law enforcing agencies for the purpose of safe and smooth conduct of the event
  6. Contractor shall ensure replacement of any faulty CCTV Cameras within 1 hours of their being identified. Contractor may keep adequate reserves at site
  7. Maintenance team of 25 technicians to be stationed (vendors cost) at/near designated areas (under instruction of the security committee) 24 hours before the match commences and shall be available till match is over
  8. Names of maintenance team to be given to KCA 10 days before the match to prepare their accreditation cards
  9. The contractor shall remove all the CCTV Cameras within 48 hours of match getting over. The security of CCTV Cameras shall be responsibility of the contractor. KCA shall not be held responsible for any loss or damage to the CCRV Cameras supplied by the contractor
  10. The contractor should handover the recordings of CCTV feeds from various locations as per the requirement of KCA in HDDs properly tagged and sealed, to the designated persons as instructed by the organizing committee
  11. The Bidder shall ensure that all statutory compliances for its personnel are its responsibilities
  12. The rates should include the transportation, installation and removal of the CCTVs Cameras.All statutory taxes/levies of any kind shall be borne by the Bidder
Instruction to the Bidder
  1. Please read the Terms & Conditions carefully before filling up the document
  2. Mandatory Pre-Bid Meeting at Site by Bidders: The bidder has to attend pre-bid site inspection and briefing with the security committee/ organizing committee which is scheduled on 26th August 2022)
  3. Incomplete Documents will be rejected. It is in the interest of prospective Bidder that they may inspect the KCA Stadium Premises / location
  4. KCA reserves the right to obtain feedback from the previous / present clients of the Bidder and also depute its team(s) to inspect the site(s) of their present contract(s) for on the spot first- hand information regarding the maintenance and other security related services provided by the Bidder. The decision of the KCA in this regard will be final and binding on all bidders
  5. Material will be checked before using at site
  6. Eligibility Conditions:
  7. a) The Bidder should be in the business of providing CCTV Security Services for a minimum period of three years as on date of submission of tender
    b) The Bidder shall ensure that the adequate technical support is available during the match
  8. Each page of the tender should be signed by authorized signatory
  9. The sealed envelope should be dropped in the Tender Box placed at KCA Head Quarters (Address mentioned above)
  10. The necessary details / clarification if any can be obtained from the office of KCA between 11.30 AM to 5.00 PM on any working day
  11. All quotations / offers / Tenders should be on the form given as attachment
  12. All rights granted pursuant to the Tender are valid only for this match. No future rights are sought to be granted
  13. KCA reserves its right to accept or reject any of the offers or cancel all offers and also modify conditions of effect any other change in items, terms and conditions without assigning any reason thereof
For any queries please contact :- Sri Karthik Varma-9846036866, Sri James P- 9605003777

Secretary

22.08.2022

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