Expression of Interest (EOI) for Organising, Conducting, and Managing KCA Award Night on the Occasion of the 75th Year Celebration of Kerala Cricket Association
Kerala Cricket Association (KCA) invites Expressions of Interest (EOI) from reputed, experienced, eligible, and financially sound Event Management Entities for the organization, execution, and management of the KCA Award Night. This prestigious event will commemorate the 75th anniversary of KCA, with an expected attendance of approximately 20,000 participants.
Scope of Responsibilities for Event Management Entity:
As the selected Event Management Entity, you will oversee the following:
* Management and Permissions: Assistance in securing local and government-level approvals.
* VIP Coordination: Planning and execution of the inauguration and valedictory ceremonies.
* Marketing and Promotion: Includes video, audio, print media, social media campaigns, and content creation/management.
* Abstract Management: Handling program abstracts or presentations.
* Transport and Tour Coordination: Facilitation of transportation and tours for attendees.
* Website and App Management: Design, development, and maintenance of event-related platforms.
* Speaker Management: Coordination of guest speakers for the event.
* Airport Facilitation: Ensuring smooth arrival/departure processes.
* Registration Management: Overseeing of onsite registration support.
* Venue and Onsite Coordination: Comprehensive management of the event venue.
* Entertainment and Cultural Programs: Coordination of any associated performances.
* Designing Collaterals: Creation of brochures, banners, invitations, and other event materials.
* Sponsorship Management: Identifying and managing sponsorship opportunities.
* Accompanying Person Program: Planning activities for accompanying spouses or guests.
* Hospitality Assistance: Coordinating accommodation and other attendee services.
* Event Budgeting: Preparing and monitoring the budget.
* Overall Programme Coordination: Ensuring the seamless execution of all activities.
* Audit and Closure: Comprehensive documentation and closure of event-related proceedings.
Entities must have at least 3 years of successful experience in managing high-profile events and provide documentary evidence to support their qualifications.
Submission Requirements:
Interested entities should include the following in their proposal:
- A detailed introduction to your company and team.
- Evidence of your experience in managing similar events.
- A detailed breakdown of your offerings and associated costs.
- Description of services you intend to provide for this event.
Tentative Itinerary:
* Main Programme: June 2025
Submission Details:
Please send your proposal to office@keralacricket.in by 29th April 2025. Submissions will be reviewed, and the most suitable entity will be selected to manage this landmark event.
